Annual General Meeting

AGM full

On Sunday, 10th June 2018, Chair of the Trustees, Graham Williams, presented the annual report for the Lydbrook Memorial Hall and Recreation Ground committee in the hall. Keith Newman, Treasurer, also reported on the year’s spending and income and the current state of the charity’s finances. Faith Myers, Secretary, was present to record the meeting and ensure all went as required.

Many of the current trustees were in attendance, as well as a few members of the local community interested in our activities and facilities. That aspect of the meeting was a little disappointing. Perhaps the good weather kept many away in their gardens. It would have been encouraging to have more interest by local people, but most have busy lives.

AGM panel

Below is the text of the Chair’s address for those who weren’t able to attend, and anyone else who’s interested in what goes on in their local village hall and the recreation ground.

CHAIRMAN’S REPORT JUNE 10th, 2018

Good afternoon and a warm welcome to the 2018 Annual General Meeting of the Lydbrook Memorial Hall and Recreation ground charity.

The charity finds itself in a generally positive situation with more users, a higher rate of use of the facilities and improvements to the Hall which are ongoing to make the Memorial Hall and the Recreation ground more amenable for the community.

The Forest New Life Church no longer use the Hall for Sunday morning services.  We wish them well and thank them for their support during their tenure here.  However, they are continuing with their week of entertainment for children at the beginning of the summer holidays.

We have had the professional Pantaloons touring group, yoga and Zumba classes, a singing evening, a bicycle maintenance class and the Lydbrook school talent show recently.  These users are of course on top of the regular users the Lydbrook Players, the WI, the badminton club and our tenants the Lydbrook Athletic & football club.  We still have time slots available for new activities so get your thinking caps on and if you have some sensible suggestions as to how we can utilise the Hall even more then the Committee is always willing to listen to new ideas.

It must become a priority to raise more funds so that we can at least apply for grant matched funding.  The Memorial Hall is now in its nineties and is structurally sound but continually needs maintenance.  Recently we have had to repair the guttering after it was damaged during the first snow of the winter and having had work done to the bay window we find we have to spend money again as it continues to leak. Both items have highlighted the need to try and get it right first time.  This is not  easy when you are running the charity on a small budget.

As a Committee we need to ensure that work is carried out to a good standard and anything disturbed/removed is made good so that the work is done satisfactorily and will last for years without extra unexpected work.

So, what has the Committee been doing for you over the past 12 months?

The second stage of the heating has been installed in the toilets and upstairs meeting rooms.  Thanks to the Parish Council for their grant towards this.  We plan  to replace all the toilet units, install a more efficient water system and upgrade the disabled toilet to bring it up-to the current required standard.  The Hall and entrance lobby are in the process of being re-decorated and with the new lighting the memorial plaque is illuminated again – and you can see the front door to get in!

We have material quotes to renovate the front of the stage, but more analysis needs to be done to understand how best to carry out the work.   The Hall floor will be sanded and varnished this summer so that the badminton club players will be able to see the tram lines again.

Our biggest challenge this year has been the Recreation ground.  The Committees agreed intention is still to remove the stone walls either side of the car park entrance and replace them with metal railings to improve the visibility for vehicles exiting the carpark.  We have a limited budget and, therefore we were, and still  rely on the co-operation of local business to provide the machinery and carry out the work.  We apologise for this and ask for your patience and understanding while we continue to complete the work. We have contacted Gloucestershire County Council to see if we can lower the kerb on the car park entrance, but we do not know if this will be approved.

After reviewing the legal requirements and carrying out a risk assessment on the carpark area we are instigating parking permits.  There is now a dog poo bin at the front entrance and we are having to look at installing fencing to prevent the wild boar getting onto the recreation ground.

The other item to note is the proposed children’s’ playground.  The previously raised money is in a separate account and is ring-fenced, but we would need to raise a considerable amount of money to build and install such a playground and fund the insurance that we would need on an annual basis.  We do not have anything like the funds to make this happen so this will remain a pipe dream for the foreseeable future unless we find new ways of funding it.  Any suggestions and ideas are always welcome.

General maintenance continues to be carried out on both the Hall and the recreation ground.  Apart from the annual bank cutting our intention this year is to get rid of the brambles, any dead trees and dangerous or damaged metal work.

We hope to put on a family fun day on the August bank holiday Saturday, the intention being to raise money for the charity through stalls, games and a raffle.

We now have our first web-site, lydbrookmemhall.co.uk, so we can now provide up-to date information on current and upcoming events together with the monthly Committee minutes and accounts.  Copies will also be posted on the front door for those who do not have internet access.

At 11am on November 11th, 2018 the nation will mark the centenary of the guns falling silent at the end of World War One.  The service of remembrance will take place at Lydbrook Parish Church of the Holy Jesus where everyone will be welcome.  The parade and laying of wreaths will then take place at the Memorial Hall together with the observance of the two-minute silence at 11am.

Finally, I would like to thank the outgoing committee for asking me to be Chairman and for their support throughout the past twelve months which have been quite busy and secondly, on behalf of the committee I would like to thank all our benefactors for their financial support and to all of you for coming this afternoon.

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The Treasurer’s summary is available under the ‘Minutes and Accounts’ tab, above, where you’ll also find the minutes of all meetings. We’re intending to post the minutes on the doors of the Hall this year, too.

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As you’ll note, we’re intending to work on the Recreation ground toward the end of June, after the annual cutting of the banks on Church Road. We’re hoping to clear the brambles, nettles and the old trees, all the old metalwork, and anything else that needs attention. Later, we intend to apply for a grant to plant new trees on the bank.

If you’re handy with a spade, secateurs, or any other garden tools, or just willing to lend a hand shifting the weeds and rubbish to a central point for collection, please come along. We’d welcome all the help we can get. Announcements of dates and times will appear here and on the Facebooks groups for the village. Thank you.

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